QUICK LINKS

General
Frequently Asked Questions from Purchasers
Frequently Asked Questions on e-Procurement Changes

College Services Manual
Accounts Payable Dept.
Budget and Year End Procedures
P-Card Procedure Manual
Procurement Manual (Purchasing Regulations and Processes)

e-Procurement
e-Procurement General Information
e-Procurement Buyer Login

REMINDERS

*NEW* Contact Human Resources first and submit the appropriate forms to ensure that consultants are eligible to be hired as contractors.

P-cards Due Dates
Beginning with the June 2006 P-card statement, the new due date for P-card statements and receipts to be received in Accounts Payable is the third of each month. If the third falls on a weekend or holiday the due date will be the next business day.

Disposal of Used Goods and Equipment
State law does not allow us to sell items to individuals, nor give nor donate them to groups or non-profits. Any proceeds generated from the sale of such items go into the general equipment fund rather than to the department which bought or used the equipment. Legal and proper disposal of college equipment must be handled through Inventory Control; individuals or departments should never sell, give away, or discard college equipment items.

Office Supply Purchases

• Office Depot is the vendor awarded the general office supplies state term contract and will be presenting at the Vendor Services Fair.  Their Customer Service numer is 1-888-777-4044 and the CPCC Account number is 24958777.
• Office Max, Corporate Express, and Staples will also exhibit at the Vendor Services Fair.
• If pricing is lower than state contract or you have buyer-approved justification, you must keep a printout of this comparison with your P-Card receipt and include it with your FS-25 for auditing purposes. Failure to do so may result in revocation of your P-Card.
• All suppliers are advised of the current status of the RFP and CPCC’s advisory.
• Computers priced less than $1,000 are minor equipment and may not be purchased using the P-Card.

TIPS

Temporary Commodity Codes:
For Colleague requisitions on the REQM screen, please use the following commodity codes:

Commodity codes for E-Procurement will be explained during training.