Relocation is under the direction of Facilities Coordinator, Meera Vora.

Facilities Management is responsible for all office relocations, program or department relocations, and new or renovated facilities. The Facilities Coordinator and Campus Dean will work together to provide the necessary arrangements for each relocation. The Campus Dean’s Office will approve the relocation of current employees and the assignment of new employees, notifying the Facilities Coordinator with appropriate form. All moves must be approved before any action can be taken. Once the approval notice has been received by the Facilities Coordinator, it will require a minimum of two weeks notice and up to four weeks before the actual relocation can occur. Here are a few tips to help you prepare for the relocation process:

• Request your moving boxes at least ten (10) days prior to packing.
• Pack the contents of your office and label the boxes.
• Clearly mark items to be discarded.
• Complete all packing and labeling by the date provided.
• Vertical and horizontal file cabinets need to be emptied.
• Two door storage cabinets need to be emptied.
• All items from file cabinets, storage cabinets, desks and any other loose items will have to be boxed and labeled.
• Weed out excess items, files and other materials before moving.
• Paper files should not be moved if electronic files are authorized and available.
• Generally the College moves people rather than furniture and equipment. Facilities Management will work with the Campus Dean to ensure that personnel who are forced to move are not forced to move to a location where the furnishings have exceeded their useful life.
• Programs are responsible for their files. If files are outdated or otherwise no longer needed, program personnel are responsible for making independent arrangements for proper confidential disposal or archiving. Please do not abandon files in the space vacated. Programs are responsible for cleaning out their assigned storage areas and making arrangements for these items to be discarded or moved.
• Once at your new location, unpack and return moving boxes
• Promptly report missing boxes, small items, or damaged items.
• Request keys for new space before moving so you can return your old keys for new ones. Please fill out a Key Request Form. Once moved, turn in the old keys.
• Notify Inventory Control of any surplus furniture or equipment that should be disposed in accordance with State statutes and procedures.

The Campus Dean will work with a designated contact person and Facilities Coordinator to ensure your relocation occurs within the scheduled time frame.
They will notify Information Technology Services of the moving dates and your new location. If you are procuring any furniture or equipment on your own and do not include Facilities Services, we may not be able to provide moving assistance at the day and time you request. We use professional movers which require at least two weeks notice if not longer. Plan ahead and contact the necessary departments for their assistance so they can plan their work load. We encourage you to follow these guidelines in helping the College save money and time.