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Administrator Checklist

Pre-semester Planning
Administrator Checklist For Distance Learning Courses		Tutorials and Resources (Also available by clicking here)
6- 4 weeks before semester begins	Remind faculty to copy course(s) when shells become available, usually four weeks before the beginning of the semester. See Faculty Checklist for tutorials on how to copy online course content and others.	Click here for Faculty Checklist
4-2 weeks before semester begins	Remind program/discipline chair or division secretary to check that courses are properly coded in COD: Course delivery method is either TR, HY, IN, or TW The instructor has been assigned. Please note: All courses, including TR, will now have a course shell created in Blackboard. An instructor must be assigned in the COD to have access to the course web site.	Click here for more information about CODs and instructional method codes
	Read new semester timeline of LMS (Blackboard / Moodle). Refer faculty to LMS document and/or note: LMS outages Course copy deadlines 10% reporting procedures	Click here for LMS site
	Check that program and/or discipline chairs are aware of batch copy deadlines. Requests are made in CAW.	Click here for CAW
	Check to make sure faculty using Moodle have requested to “Moodlize” shells via CAW.	Click here for Moodle tutorial
Preparing Course(s) in New Shell(s)
2-1 week(s) before semester begins	Refer faculty to Faculty Checklist for tips on preparing courses in new course shells.	Click here for Faculty Checklist
1 Week before semester begins	Remind faculty of course availability: Students will be enrolled in TR, IN, HY, and TW courses on the start date entered in COD All courses designated IN, HY, or TW (Internet, hybrid, or teleweb) course, will automatically be made available on the start date listed on the COD. Faculty offering courses in Moodle should post a redirect to http://moodle.cpcc.edu in their unused Bb shell. Faculty teaching TR courses using Bb must manually make them available to students.	Click here for Bb tutorial Click here for Moodle tutorial
During Semester
First week of Class	Alert faculty to: New Policy: Forty-eight hours after the 10% census date for a class, faculty must enter WN status in WebEmployee for students who have not attended by the 10% census date. This step occurs before faculty receives rosters. Attendance can be checked via course statistics/logs.	Click here for how to enter WN status in WebEmployee. Click here for how to complete 10% report Click here for Bb tutorial Click here for Moodle documentation
When available	Encourage students to complete the online student opinion survey when it is made available	Click here for SOS web link
	Submit mid-term reviews and Financial Aid, Veterans Affairs attendance reporting at mid-term.	Contact FA/VA specialist: julie-ann.anderson@cpcc.edu
	When conducting online class observations: Check for these essential elements of a quality course website: A current syllabus has been posted. Faculty office hours and contact information are readily accessible. Instructor has a personalized introduction to the class. Course dates are current. Instructor has posted clear guidelines for responses and assignment turn-around times. Substantive communication between instructor and students is evident. Look for activity on discussion boards and class announcements. Course has appropriate links to student resources and college services.	Click here for Quality Course Review rubric Communication and Interaction FAQs Click here for Bb. Click here for Moodle (Coming soon)
Semester Wrap-Up
48 hours after last class	Make sure faculty are aware that : Final grades must be submitted 48 hours after last class. Final grades are submitted electronically via WebAdvisor.	Click here for link to WebAdvisor.
	Current course grade book should be archived or backed up.	Click here for Bb tutorial Click here for Moodle
	Course(s) are archived or backup at the end of the semester.	Click here for Bb tutorial Click here for Moodle
	Information on how to handle course websites for students with incomplete grades is available on LMS timeline.	Click here for Bb and Moodle incomplete policy.
Contact Information
Contact	Contact an Instructional Developer at idev@cpcc.edu or 704.330.6111 if you have questions.

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